Most of us, at one point or another, have tried looking up the key to what makes a business thrive. The secret to success. But the reality is, there is no one thing that will make you successful. It is a combination of many factors such as time management, knowledge, and just being in the right place at the right time. All equally important, although some place more weight on one more than another. Ben Simkin, Founder of BusinessNET, a company that specializes in online marketing, says that he saw major improvements when he learned how to manage his time. According to him, here are 3 ways you can manage your time successfully.
Have an army of soldiers that react to your every command. A lot of your day is spent talking to unfamiliar people on the phone while they have to explain who they are and what they want. This time can and does add up quickly. Have someone take your calls for you, and if it’s something that’s worth your time, you can call back with the knowledge of who they are and what they want. This, not only makes it known that your time is valuable, but also adds more value to your calls. You can talk to them on a more personal level and not feel wasted after the over-talking that would happen otherwise.
- Screen your emails
This is very similar to phone calls. Have someone go through your inbox, get rid of the spam and flag what you need to see. Set aside 15 minutes every day to go through your email. Ben stated that this “freed up 15 hours of his work week” simply by practicing this. Imagine what you could get done with an extra 15 hours.
- Make a To-Do list
Discipline is the key to time management. You will be amazed how much you can accomplish if you sit down and write out what needs to get done. Seeing things get crossed off the list motivates you, and you get that much more done. Use the extra time you have gained by outsourcing and delegating to others.
- Cut down on meetings
For most people, 35-50 percent of their time is spent in meetings. What is really frightening is how little can actually be accomplished during these meetings. Cut down on the meetings you attend. If there is a time that you simply need to know what goes on or what is said, send a team member to write notes and relay it to you. If your input is needed, you can conference in on the phone. Only attend meetings where your physical presence is required.
There are 3 major steps to time management: Focus, Prioritize, and Delegate. Know what you are trying to accomplish with your company in terms of short term vs. long term and focus on what’s important. These simple things may just be your secret to success.